Over the past 15 years, AVisual Productions has worked with a vast array of clients and discovered some key factors that have helped us provide the best service possible. Whilst the nature of events always throws us curveballs, these few preparations will better position your AV partner to exceed your expectations.

1. Contact us early

It may be that you are still finalising a concept, or even still pitching for an event, but contacting us as early as possible gives us a more holistic view of your event and desired outcomes
whilst also being able to allocate the tech most specialised in your requirements. We’re happy to work our tails off to help you win the business – it’s a win-win for everyone!

2. Let us help you plan contingencies

The event must proceed with a certain speaker?

Let us help you plan for a worst-case scenario. That way, if a presenter gets COVID, or is stranded interstate, we can make things happen as simply as “Activate plan B!”. You then know how this may impact your budget, your bump-in schedule and program as a whole. And fingers crossed, we never need it!

3. Have an expert in your corner

Most hotels and venues have an in-house AV provider these days, but that doesn’t mean you can’t have someone you trust double-check things and ensure the appropriate spec is going to achieve your desired outcomes.

You don’t need to know what every piece of equipment on the quote does, that’s what we are here for! We’ll work with the in-house suppliers and ensure together we are providing the best requirements both technically and efficiently, in line with your budgets.

We partner with many clients that may use other suppliers for various reasons, but ask us to have their regular technical director, or just to consult on the design process. The consistency of the same technical director and account manager means they understand your business, they maintain your standards and can maximise the engagement at every step.

4. Leverage our networks

Event managers are the most connected people on the planet but let us ease some of your pressure. We travel around Australia seeing some weird and wonderful venues, working with obscure concepts and clients and if there is something niche you are looking for, we’re always happy to assist in making it happen.

5. Expand the lifespan of your event

Have a camera booked in for a live stream or even just IMAG? Utilise that footage to expand your event into the future. Ensure you are using an AV partner that can also provide you with a full video edit as this helps you increase the engagement of the event and reach a larger audience.